The morning check
Revenue, today's classes, who's ready to grade, and which memberships need attention — one screen, current the moment you open it. No spreadsheets, no chasing.
Live revenue & retention
MRR, active members, and churn risk straight off your real billing data.
Promotion radar
Members who clear your belt criteria surface automatically — no one gets forgotten.
Past-due chasing, automated
Failed payments retry themselves and escalate before you ever have to ask.
Tuesday · 28 July
Good morning, Coach Joel 👋
$4,820
MRR
127
Members
94%
Retention
Today's classes
Fundamentals
9:00am
12/15
No-Gi Advanced
7:00pm
8/10
Competition Prep
8:00pm
4/8
3 members ready for promotion →
2 past-due memberships need attention →
Built for everyone in the gym
Run your business without being chained to a desk.
BJJ belt tracking and grading software
Most gym software treats every sport the same. ClubEasy is designed around the realities of a grappling school — belt progressions, technique libraries, promotion criteria, and grading days.
Technique library
466 BJJ techniques, gi and no-gi.
Log what you taught after class in seconds. Every technique automatically flows into each attending member's personal heatmap — exposure tracking, self-assessments, and knowledge gaps. No other gym software does this.
Promotion criteria
Your promotion standard, enforced automatically.
Set gates per belt: minimum days in rank, total sessions, sessions in the last 90 days, skill assessment average, instructor approvals, competition entries. Set the bar — the system tracks everyone against it, every day.
Grading events
Run belt ceremonies with structure and history.
Create a grading event, select candidates, record promotions in bulk, and track competition results. Belt history updates automatically. Every promotion — date, rank, who approved it — is permanently on the student's record.
Jordan M.
Blue Belt · 4 stripes
847
Total sessions
4yr 2mo
In blue belt
PROMOTION READINESS
78%
Needs: 22 more sessions · 1 instructor sign-off
Recent technique exposure
Member app
Every member gets their own login — belt progress, training history, class booking and check-in, all on their phone. They answer their own questions instead of asking you, so you stop being the front desk. No app store, no downloads.
They track their own belt
Members see their promotion gates against their real training data — so you're not fielding "am I ready?" every week.
They book their own classes
Booking, waitlists and QR check-in from their phone. No sign-in sheet, no one manning the desk.
Drop-ins pay you automatically
Anyone on ClubEasy can drop into your gym — scan the QR, sign the waiver, pay the fee. The class lands on their record, the revenue lands on yours.
Fewer cancellations to chase
Members who can see their streak, their heatmap and their next belt have a reason to keep paying.
Everything else
Stripe billing
Recurring memberships, failed payment retries, promo codes, manual payments, and tax invoices — automated.
Digital waivers
Create your liability waiver once. Members sign before their first class. Signature records kept permanently.
QR check-in
Display a QR at your gym. Members scan on arrival. Cross-gym drop-ins are handled automatically, including waiver gating.
Broadcast email & SMS
Send personalised messages by segment — active, trial, past-due, or by belt. {first_name} substitution built in.
Shop & merch
Sell gi, rashguards, and gear through ClubEasy. Members buy from their portal. Stock tracked automatically.
Public gym website
A full website with live schedule, shop, and join form — auto-synced to your ClubEasy data. No WordPress needed.
Leads pipeline
Prospects who enquire or book a trial land in your board automatically. Move them new → trial → member.
Automated notifications
Birthday emails, payment receipts, failed payment alerts, card expiry warnings, and renewal reminders — all automatic.
Accounting integrations
One-click sync to Xero, QuickBooks, and MYOB. Your accountant gets the data without anyone entering it manually.
Injury notes
Log injuries against a member's profile with severity, body part, and recovery dates. Visible to all staff.
Freeze & pause
Freeze memberships when a member is injured or travelling. Stripe pause syncs automatically — no manual steps.
Staff scheduling
Weekly staff rota with shift times, roles, and colour-coded calendar. Every instructor knows where they need to be.
Switching from another platform?
Import your full member list from Gymdesk, Kicksite, or Mindbody in one click. Belt history, contact info, membership status — all migrated.
Start migratingThree AI tools for BJJ gym management — using your gym's own data to surface insights you'd otherwise spend hours digging for.
AI re-engagement is included from Pro. The full AI coaching suite — promotion advisor and class planner — is on Elite and Ultimate. · 14-day free trial, no credit card required.
Start free trialUp and running fast
Sign up in 2 minutes
Enter your gym name, programs (BJJ, MMA, wrestling), and belt structure. That's it. No configuration hell.
Import or invite members
Bulk import from Gymdesk, Kicksite, or Mindbody. Or send personalised invite links. Belt history and membership status comes with them.
Go live — everything works
Your dashboard is ready. Members have their portal. Billing runs automatically. Check-in is live. No IT project.
BJJ gym software pricing
14-day free trial, no credit card required. Cancel any time.
Starter
$79
/mo
Core gym management tools — member portal, website, and self-service trials.
Pro
$129
/mo
Everything in Starter plus advanced reporting and optional SMS sending for promotions, class planning, and member retention.
Elite
$189
/mo
Everything in Pro plus family memberships, multi-location management, and unlimited shop items.
Ultimate
$249
/mo
Everything in Elite plus accounting integrations (Xero, QuickBooks, MYOB) and a branded portal subdomain.
14-day free trial. No credit card. Cancel any time. Most gyms are fully set up in under an hour.
