Not generic gym software
BJJ gym management needs BJJ-specific software
Mindbody, Gymdesk, and Kicksite are built for general gym management. They handle billing and scheduling but have no understanding of belt progression, promotion criteria, technique libraries, or grading ceremonies. ClubEasy does.
None of these features exist in Mindbody, Gymdesk, or Kicksite.
Complete platform
Every tool a BJJ gym needs
BJJ Belt Tracking
Automatic gate tracking for all five adult belts. Promotion criteria per belt, real-time progress per student, instructor sign-offs, permanent belt history, and grading event integration.
409 BJJ Techniques
The complete canonical BJJ curriculum — 409 techniques across gi and no-gi. Log after class. Techniques flow automatically to every attending student's personal heatmap.
Automated Billing
Stripe-powered recurring billing with smart payment retries. Promo codes, manual payments, tax invoices, membership freezing, and Xero / QuickBooks integration.
AI Tools (Elite)
Three AI features trained on your gym's actual data: promotion advisor, class planner, and churn re-engagement — all on the Elite and Ultimate plans.
Member Portal
Every member gets a personal portal showing their belt progress, technique heatmap, training log, class bookings, billing, and promotion gate status — no app download needed.
Class Scheduling
Weekly class templates, automated schedule generation, capacity management, and QR check-in. Techniques logged after class flow to every attending student automatically.
Member Management
Full membership lifecycle: leads to trial to active. Freeze, unfreeze, cancel. Injury notes. Family groups. Broadcast email and SMS by segment. Staff roles and scheduling.
Public Website
Auto-generate a public gym website with live schedule, shop, and join form — all synced to your ClubEasy data. No WordPress needed.
Built for every role in the gym
Gym owners
Instructors
Members
Switching from another platform?
ClubEasy imports member data from Gymdesk, Kicksite, and Mindbody in one click. Belt history, contact details, and membership status come with them.